OAA办公室经理

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OAA办公室经理

预计开始日期: As soon as a suitable candidate is found.

发布日期:2021年8月10日

申请截止日期: 打开直到填满.
工资标准:3万美元.00

 

一般的总结:

The Office Manager of the Office of 学术事务 (OAA) provides high level administrative assistance in support of the OAA.  The Office Manager handles the day-to-day operations of the office and is counted on to keep the office running efficiently.  Responsibilities include managing the flow of students, 教师, 工作人员, and others who enter the office referring them either to the appropriate person within the OAA or to the appropriate office at the College.  The Office Manager is a trusted individual who 维护s a high level of confidentiality.  进一步, the Office Manager has knowledge of the College's policies and understands and respects the College's Mission, 愿景, Ethical and Spiritual Values, Biblical Foundation Statement, and Christian Philosophy of Education.

 

ESSENTIAL DUTIES AND RESPONSIBILIES:

 

  1. Perform general office duties to include answering the telephone; routing telephone calls/messages to appropriate person/office; preparing 对应 and memos; photocopying, 维护ing up-to-date files; keeping files current; and opening, sorting and distributing incoming mail and 对应.  Prioritize communication the Provost/VPAA needs to review.

 

  1. Greet and serve all visitors, students, 教师, 工作人员, and administrators.

 

  1. 开发, 维护, and communicate to the Provost/VPAA accurate information regarding calendar of appointments, 旅行, 对应, 报告截止日期.

 

  1. Prepare/submit online requisitions for goods and/or services to the Enterprise Resource Planning (ERP) system (i.e.Jenzabar).  

 

  1. Ensure that all 教师 files are satisfactorily 维护ed and include all requirement documents.

 

  1. Prepare/维护 databases as needed (e.g., Instructional 工作人员 Listing [ISL]).

 

  1. Prepare adjunct and overload 教师 Personnel Action 形式 (PAFs) for signatures and submission to Human 资源.

 

  1. Prepare reports as needed/requested.

 

  1. Prepare 对应 to students regarding Satisfactory Academic Progress (i.e., Warning, Probation, Suspension, and Dismissal letters) at the end of each academic term.

 

  1. Set up and coordinate meetings of Provost's Council, 部门的椅子, 教师, 特别会议.

 

  1. Attend meetings as requested and serve as recorder.  These include meetings of the academic 部门的椅子, meetings of the Provost's Council, and meetings of the 学术事务 Committee of the Board of Trustees.  Record and distribute minutes of these meetings, as requested.  

 

  1. 12.开发 and prepare adequate and appropriate documents necessary for Provost's and VPAA's 旅行 to/from professional meetings, 研讨会, 或会议.  This includes arranging 旅行 itineraries, assembling complete files of materials for 旅行 (e.g., airline tickets or e-mail itineraries, meeting files and booklets, hotel reservations, etc.).  Other 旅行-related forms include Request for Authorization of Travel, Pre-Travel form, etc.)  Assure preparation and submission of Expense Report form, Post-Travel 形式, receipts, etc. 旅行结束后.

 

  1. Keep the Provost/VPAA apprised of matters, 人, 事件, and occurrences that may positively or objectively affect the OAA, departments within the OAA unit, 或学院.

 

  1. 14.Select, supervise, and approve time cards for work-study students assigned to the OAA

 

  1. Perform other duties as assigned by the Provost/VPAA and/or the Associate VPAA.

 

资格:

The successful candidate will have:

  1. Associates Degree (Bachelor's preferred) in Secretarial Science or related field.
  2. A minimum of five (5) years office experience preferred.
  3. Proficient in computer skills, self-motivated, able to set priorities and multi-task.
  4. Strong written and oral communication skills as well as strong interpersonal skills.
  5. Knowledge of principles and practices of organization, 规划, records management and general administration.
  6. Ability to keep all communication confidential and to exercise discretion when releasing any information.
  7. Ability to work occasionally beyond traditional hours of operation (e.g.(晚上及周末).

 

 

评价: Performance of this job will be evaluated in accordance with the Professional 开发ment Plan (PDP) and/或学院's evaluation instrument for non-instructional personnel/工作人员.

 

 

PHYSICAL REQUIREMENTS (The sum of all requirements should equal 100%).

 

取消:3%

 

站:5%

 

坐:75%

 

行走:10%

 

运行:0%

 

其他:7%

 

应用

Complete an Application for 就业 online. 教师 positions may still require applicants to mail transcripts and other documents. 详情见申请表.

 

For questions regarding this posting contact:
佩因大学
人力资源厅
706-821-8636

佩因大学 is an Affirmative Action, Equal Educational Opportunity Institution.

 

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